#Monies in a sentence license

SAY: The administrator or the administrator's designee must complete the evaluation form.īe careful when you rewrite to avoid the problem. To make your writing clearer and easier to read - and thus more effective - prefer the simple word.ĭON'T SAY: The administrator or his designee must complete the evaluation form. Writing can be dignified when the language is simple, direct, and strong. Government writing should be dignified, but doesn't have to be pompous. The Executive Secretary answers all the correspondence and ( clause).To take minutes of all the meetings ( phrase).The duties of the Executive Secretary of the Administrative Committee are: Use parallel structure.Īrrange sentences so that parallel ideas look parallel. SAY: The tank had a 200-gallon fuel container. SAY: Each automobile owner must register his or her automobile with the Automobile Division of the Metropolitan Police Department.ĭon't use the same word to denote different things.ĭON'T SAY: The tank had a 200-gallon tank for fuel. Using a synonym rather than repeating the precise term you intend just confuses the reader.ĭON'T SAY: Each motor vehicle owner must register his or her car with the Automobile Division of the Metropolitan Police Department. Variation for the sake of variation has no place in regulation writing. Don't use different words to denote the same things.

(There are other possible meanings.) Be consistent. The guard will issue a security badge to each employee who works in both Building D and Building E. SAY: The guard will issue a security badge to each employee who works in Building D and each employee who works in Building E. You will avoid the problem of whether the rule applies separately to each member of a class or jointly to the class as a whole.ĭON'T SAY: The guard will issue security badges to the employees who work in Building D and Building E. To the extent your meaning allows, use a singular noun instead of a plural noun. Use the singular noun rather than the plural noun. SAY: Be sure to reply to the invitation promptly. SAY: Be sure to reply promptly to the invitation. The split infinitive offends many readers, so avoid it if you can.ĭON'T SAY: Be sure to promptly reply to the invitation. (Note that the category 'each State' is established first and then the exceptions are stated.) Avoid split infinitives. SAY: Each state except Texas, New Mexico, and Arizona must ration. and Wyoming (a list of 47 states) must ration. When you use an exception, state the rule or category first then state its exception.ĭON'T SAY: Alabama, Alaska.

However, you may use an exception if it avoids a long and cumbersome list or elaborate description. SAY: Each person under 18 years of age must. If possible, state a rule or category directly rather than describing that rule or category by stating its exceptions.ĭON'T SAY: All persons except those 18 years or older must.

SAY: The Governor must appoint a person qualified by the Personnel Management Agency.Ī negative statement can be clear. If you can accurately express an idea either positively or negatively, express it positively.ĭON'T SAY: The Governor may not appoint persons other than those qualified by the Personnel Management Agency.

#Monies in a sentence license

SAY: The fine for driving without a license is $10.00. By drafting in the present tense, you avoid complicated and awkward verb forms.ĭON'T SAY: The fine for driving without a license shall be $10.00. For this reason, you should draft regulations in the present tense. Use the present tense.Ī regulation of continuing effect speaks as of the time you apply it, not as of the time you draft it or when it becomes effective. This style results in procedures that are shorter, crisper, and easier to understand. SAY: Attach a copy of your W-2 to your return. Regulations lend themselves to this style, especially procedures, how-to instructions, and lists of duties. To impose a legal obligation, use 'must.'ĭON'T SAY: The Governor shall approve it. Infers obligation, but not absolute necessity Imposes obligation, indicates a necessity to act Imposes an obligation to act, but may be confused with prediction of future action